Successful Writing Tips

Archive for the ‘writing, dissertation’ Category

How to Meet Your Writing Goals

Posted in academic, accountability, advisor, children, choice, deadline, demands, dissertation advisors, dissertation coach, dissertation writing, distractions, email, exercise, family, finishing the dissertation, focus, getting started, goals, grading, habit, perfectionism, perseverance, planning, productivity, reasons for not writing, relationships, research, restart writing, restarting, self-care, showing up, strategies, success, take charge, time management, time theft, writing schedule, writing to a deadline, writing, dissertation, tagged dissertation coach, dissertation writing, make time to write, meeting a deadline, meeting goals, planning to write, planning writing session, protect your time, schedule, showing up, Stephen Covey, time management, what's important in your writing life on April 23, 2012| Leave a Comment »

Time management matrix as described in Merrill and Covey 1994 book "First Things First," showing "quadrant two" items that are important but not urgent and so require greater attention for effective time management (Photo credit: Wikipedia)

Not too long ago, when my adult son mentioned how busy his work and life have become,  my husband was reminded of an annual planning session he had attended at which a facilitator presented a workshop on how to organize your time. 

As my husband drew a diagram from that workshop, I realized that he was drawing time management guru Stephen Covey‘s famous matrix. 

 

Stephen Covey’s Matrix 

Stephen Covey groups the ways we spend our time into four quadrants:

 –1-important and urgent

–2-important and not urgent

–3-not important and urgent

–4-not important and not urgent

As my husband drew the diagram, he said, “The facilitator said you should attend immediately and with personal involvement to Quadrant I matters.” The facilitator’s words about urgent matters resonated with my husband because he always has more work than he can get done.  Everything is urgent.

 

Everything is urgent

In your life, as an academic, ABD, dissertator, professional writer—does that sound familiar? You’re grading papers, attending meetings, preparing classes or presentations, returning email, managing crises at home, and trying to keep up with all that keeps hitting you. As you rush frantically and lose sleep, you also try to engage in last-minute binge writing of your dissertation before the time you told your advisor you would be submitting your promised work.  

Not only had my husband remembered clearly what the facilitator said is assigned to Quadrant I– the urgent and important matters, but he also clearly remembered those matters in Quadrant IV.  The facilitator said that Quadrant IV contains matters that you could basically forget about or things headed for the “circular file.” In other contexts, Quadrant IV could include behaviors such as vegging out in front of the TV or hanging out at Facebook.

So that’s Quadrant I and IV.  What about Quadrant II?  Important but NOT urgent matters would go in Quadrant II. 

Not surprisingly, my husband said that had forgotten what the facilitator said specifically about Quadrants II.  That’s probably because my husband, like so many of us, has to focus on urgent matters. The stuff that never stops. 

 

What you need to meet your goals

What are the important matters contained in Quadrant II and why should we care?  Take a look at what matters are in Quadrant II:

–goal-setting

–planning

–building relationships

–exercising

–productivity

People who most often meet their goals do more planning, organizing, and anticipating. They work efficiently and productively, avoiding last-minute sprints in order to meet impending deadlines, and they honor goals of a healthy lifestyle and close relationships.

While you might be able to avoid some of the distractions and time-wasters of Quadrants III and IV, how do you ignore the unrelenting onslaught of urgent demands of Quadrant I so that you can spend more time with the important matters of Quadrant II?  

 

Controlling what’s urgent

Not everything is an emergency, and we can take steps to stay out-of-the-way of things that appear urgent. Whenever possible, avoid email, particularly before or during a writing session. Avoid such additions to your workload as more volunteering, carpooling, office projects when the work really isn’t your responsibility, and perfectionism that can lead to unwarranted revision and research on your writing project.

Let people know that you are turning off your email and phone during the time you are writing. That would be a bold, but empowering step, wouldn’t it?

 

10 tips that will move you closer to your writing goal

Here are more tips that will help you increase your focus on what is important and also help you move closer to your writing goal:

–Anticipate future demands and activities. Plan, plan, plan. 

–Make your schedule and stick to it.

–Plan do-able, timely deadlines which you meet.  Such a plan results in productivity.

–Prepare so that when you sit down to write, your subconscious has had time to work on the ideas.

–Include physical exercise in your life. (Check out previous blogs and upcoming blogs on the importance of exercise to your writing life.)

–Break out the outlines. If you don’t have an outline, make one. Have an outline in place to guide your writing session.

–Routinely, daily, go to a quiet place to write and to plan the next day’s writing.

–Set up an accountability factor. Ask your friends if you can mail them a chapter and then tell them when you will mail it.

–Email your coach with frequent updates on daily writing sessions.

–Keep an eye on productivity—it’s under your control.

It might be a small problem for you to push aside something seemingly urgent in order to plan and schedule writing sessions, but if you don’t do that, you’ll have the big problem of not producing text because you are running around as if your hair is on fire.

Your hair isn’t on fire.  Slow down, plan, and show up to write.

In the March issue of my newsletter Smart Tips for Writers, I wrote about Stephen Covey’s “Big Rocks” and how that strategy relates to your dissertation. Let me know if that issue never arrived in your inbox. If you aren’t signed up for my newsletter, you can take care of that at my website at www.nancywhichard.com.

I’d love to hear your ideas on urgent vs. important matters and how they impact your writing.

Best to you,

Nancy

Nancy Whichard, Ph.D., PCC

Your International Dissertation Coach and Academic Career Coach

www.smarttipsforwriters.com

www.dissertationbootcamp.net

www.nancywhichard.com

nancy @ nancywhichard.com

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Recording TV shows is a hazard to your writing

Posted in academic, accountability, anxiety, choice, coaching, determination, discipline, dissertation coach, dissertation writing, distractions, email, habit, Internet, mental toughness, momentum, perseverance, productivity, self-care, self-deception, self-discipline, self-sabotage, strategies, television, time management, time theft, write more easily, writing models, writing, dissertation, tagged digital stress, recording tv shows, tv torpor, watching tv instead of writing on November 2, 2010| 1 Comment »

Image via Wikipedia

A dissertation coaching client said that she stopped watching TV and picked up her writing pace in order to meet a deadline.  Now that she has met the deadline, she worries that she will be sucked into watching all of the TV shows that she recorded during her heavy-duty period of writing.

Do you record TV shows?  It’s just too easy, isn’t it?  I doubt that I’ll ever catch up on all of the International House Hunter shows that I seem to record every day. Occasionally I wonder how on earth all of the shows pile up, foolishly forgetting that I clicked on “record series.” And there must be at least 3 International House Hunter shows a day!

My client also worries that not only will she binge on watching all of the TV recordings waiting for her, but from experience she knows of the torpor that will hit her once she starts watching the hours of  TV.  It will be hard to get back into her writing routine. Digital stress strikes again!

Recently I stayed in a small town at an absent relative’s house (no I wasn’t a home invader–it was by invitation!).  This was a house with no TV and no internet access.  I was looking forward to seeing how the absence of TV and lack of email would affect me.

It was a little eerie, but good.  Many clients say that it’s hard for them to get into flow while writing and sometimes they find it hard to jump into a long book that is required reading for their topic.  Experience tells me that if you remove yourself from the easy temptation of  TV and the internet, flow will be much easier to accomplish than you might imagine.

With no TV and internet, I moved quickly into a reading and writing routine.   I gave no energy to avoiding writing and no energy to avoiding TV. And I wasn’t recording TV shows for later.  It was a win-win-win.

Often, clients who have a day job say that one change they are making in their lives as dissertation writers is to leave their blackberries at work.  I feel the same way about checking office email at home.  Too often employers expect the unreasonable–that is, that you are online, plugged in, no matter what time of day, no matter where you are.

If you can leave the blackberry and the office email at the office, cut way back on what you are recording on TV, and limit when you will check home email to an absolute minimum, you may be surprised how easily you, too, can move into flow. 

And you can control digital stress.

Do you have some strategies on how to avoid digital stress and the temptations of  TV and email?  I would love to hear from you.

All good wishes,

Nancy

Nancy Whichard, Ph.D., PCC

www.nancywhichard.com

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Make the paradigm shift: See yourself as a writer

Posted in academic, accountability, choice, commitment, determination, discipline, dissertation coach, dissertation writing, following through, habit, mental toughness, perseverance, productivity, self-discipline, showing up, take charge, time management, writing schedule, writing, dissertation, tagged do what you say you’re going to do, finding time to do dissertation, seeing yourself as a writer, Teaching, writing on September 19, 2010| Leave a Comment »

Image by freizeitforum-aachen.de via Flickr

Are you one of the millions of instructors or professors back in the classroom this September?

Are you also trying to meet a writing goal?

So how are you doing?  Keeping all of the balls in the air?

Maybe you’re like some of my coaching clients who have returned to their fall teaching jobs and feel thrown back on their heels, staring at all that is facing them.

Are you trying to find time just to do the required stuff—preparing for class, grading, meeting with students? How do you fit in those unexpected duties?  More students in your classes than you had expected?  Maybe you have that student with the special problem that you feel compelled to take on.  Or the lab that wasn’t prepared. Or the team-teaching that seems to lack a team.

Or maybe you just forgot over the summer how hard it is to teach and to do anything else at all.

And what is the first thing that you let go?  We all know the secret word—Writing!

This year, how can you think of yourself as a writer?  Would that be a paradigm shift for you?  A whole new reality?

Here’s a challenge for you–Make this the year to see your day through the lens of you as a writer.

That doesn’t mean that you spend more time writing than doing anything else in your day.  Nor does it mean that you spend the same amount of time writing every day or (and I’ll go to hell for saying this) that you even write every day.

One client started her teaching year with a plan.

Even though she has a heavy teaching load, she plans to work on her dissertation early each morning. Her teaching day starts mid-morning, and so she will give the first 2 hours of her day to her writing.  She needs a goal, and that’s her goal.  She will also oversee how well she is doing to meet her goal, what she can do to manage that goal, and whether the goal needs to be tweaked.

Another of my writing clients might seem to you that time-wise she’s not focusing on her writing.  But she, too, has a plan.

She also has a heavy teaching schedule and a killer commute, plus a family.  She is at a different place in her career as an academic writer than my first client.  She has finished her dissertation and is transforming her research into journal articles.  She is doing her best to maintain the writing habits she learned while writing her dissertation.  She can’t write first thing because she has a young daughter to mother, a dog to walk, and that killer commute, but she also had all of that when she was writing her dissertation.   What she learned while she was writing her dissertation was to use small chunks of time for her writing.

She never turned up her nose at writing 15 minutes here and 15 minutes there during a day.  They add up!

While she sets as a goal smaller time units than my first client, she is a stickler for meeting her goal.  Some weeks she sets as a goal 2 hours for the week.  She also sets as goals some time for exercise, and, like me, she finds her mind turning to her writing as she exercises.  She anticipates getting in a fast 20- minutes of writing as soon as she finishes running or swimming or walking.

If you plan to write 2 hours each week,  surprise yourself by being amazingly productive during those two hours. My client is proof of what can be accomplished by that type of schedule.  She has had two articles accepted for publication this year.

If you teach, the demands on you are enormous, but put writing into your schedule.  It isn’t how much time, but how dedicated you are to keeping the time that you say you will write.

See yourself as a writer, and then be that writer.  Make that paradigm shift.

Do what you say you’re going to do.

All good wishes,

Nancy

Nancy Whichard, Ph.D., PCC
International Dissertation and Academic Career Coach
[email protected]
www.dissertationbootcamp.net
www.usingyourstrengths.com
www.smarttipsforwriters.com

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