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Archive for the ‘goals’ Category

Happy June!  It’s summer here in the Northern hemisphere.

For academics, professors on sabbatical, and moms juggling the demands of a fulltime job with a dissertation, summer roars in, knocking over all of your structures, making you fight for balance.

Why do you forget what it’s always like?  You think you are ready until summer is actually here, kids are out of school, family trips loom, and you are once again on shifting ground.

It is going to take effort, but you can make this work.  Remember my “Mom’s in Maine” sign? When I needed to make a space for writing—a cottage, if you will—inside my house, I put a sign on my home office door that read “Mom’s in Maine.” My fantasy was to have a writer’s cottage in Maine, but I was in the Virginia suburbs.  The sign was a small, fanciful strategy, but it helped to define mental and physical boundaries for me and my family.

 

 

 

 

 

What specifically is your writing goal for the next two months?  Don’t procrastinate because of your kids. To get started toward that goal, it’s time to readjust your mindset and commit to strategies that work.

If you are reading this, then it is time to write.

My best to you,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
Nancy @ nancywhichard.com
www.nancywhichard.com
www.smarttipsforwriters.com

 

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Habits have a powerful hold on us. Many times every day we are drawn into automatic habit mode. Acting without making conscious decisions can be a good thing when we are quickly folding the laundry or doing a blitz clean-up of the kitchen before work or after dinner.

On the other hand, if we have an irresistible urge to eat cookies when we feel anxious, that may be an automatic habit that we are not pleased to have.

In The Power of Habit: Why We Do What We Do in Life and Business, investigative reporter Charles Duhigg gives us the benefit of his extensive research about the science behind the formation of habits, why it’s so hard to break a bad habit, but how we can, nevertheless, change.

 

Think like Safeway
The Power of Habit is a book I have returned to more than once over the last couple of years, and it’s a book I have given as a gift.  It is also still on the New York Times nonfiction paperback best-seller list.

The same week that I first read the book, the Safeway Grocery Store chain launched a program that would change my habits of grocery shopping, and maybe not for the better.

I was asked at my local Safeway if I would like to have my loyalty card upgraded so that special sales could be loaded on my card. Like most people, via my loyalty cards, I had long ago handed over to grocery stores and drugstores mundane info about my purchases.

When I got home I received an email saying that sale prices just for me had been loaded on my loyalty card. Along with those personal sales, there was an additional long listing of other savings I could add to my card. All I had to do was to add the products to my card and then use my loyalty card when I shopped.

Within days, I found that this very long grocery list of discounts, just for me, grabbed more of my attention than I had ever given to buying groceries in the past. I had never paid much attention to coupons—I just bought what was on sale once I was shopping, but now I was frequently checking my personal Safeway website to see what new personalized items had been added.

Soon after that, the New York Times reported on this very same personalization program at Safeway.

Some people were quoted that they found the “big brother” aspect of the program to be “way too creepy.”

Safeway’s reward of discounts on the products I liked most, discounts just for me, had created a craving for the reward and, thus, showed me how people who mean business and throw everything at you create a process that almost inevitably becomes a habit for the target.

Julio and His Cravings
Duhigg explains how in the 1980s Wolfram Shultz at the University of Cambridge discovered how through repetition a specific reward (a bit of blackberry juice) can drive an experimental subject (Julio, a monkey) to anticipate the reward as soon as he saw the work he had to do to get the juice.

Pictures on a screen cued Julio to expect–and crave–his reward, even before he had done the necessary work of pulling a lever. Duhigg says that the research discovered by Shultz and other researchers “explains why habits are so powerful:  They create neurological cravings.”

Duhigg explains how research in an MIT lab was developed to show the formation of a habit.  He says that a habit is locked in through a three-step loop: “First, there is a cue, a trigger that tells your brain to go into automatic mode and which habit to use. Then there is the routine, which can be physical or mental or emotional. Finally, there is a reward, which helps your brain figure out if this particular loop is worth remembering for the future.”

Cue/routine/reward

Marketers (and Safeway) know how to make you crave a taste or a feeling and then act on that craving. How can we, as writers, use the same research to help us engage with our writing? You need to create a cue that triggers a craving to write, a craving that would help you form a habit by calling you back over and over to the writing.

 

Start with the reward

Finishing your dissertation and getting it off your back once and for all would indeed be a huge reward for all that work. But day-to-day, you need a cue and a reward that keep you engaging in the routine of writing.

A similar situation might be one you have met during a weight-loss program. You may know that if you keep with the program, in a few weeks or months you should reach your goal.  But the real motivation to keep going day-to-day is seeing the numbers change every few days when you weigh yourself.  The change seen on the scales creates a craving to repeat the process, or loop.

How could the same process work for creating text?  Meeting a measurable, daily goal could function as the reward for putting in the time and effort to produce text.

For many people, few rewards/goals are more compelling than a goal of how many words or how many pages you will write that day.

Recently I challenged a dissertation coaching client who had been researching and taking notes to shift into composing her argument that would then control the direction of her writing. She agreed that she would take on that challenge, but before she did that, she wanted to finish the note-taking on the book she was reading in order to hit the 10,000-word goal she had for her note-taking. The word count was compelling to her.

She needed to replace the routine of reading and taking notes with a new routine of constructing an argument. To make use of a goal or reward that worked for her, she would still have a number to keep track of, and so we brainstormed the various types of count that would appeal to her—a word count or a page count or even a sentence count. She experimented with different rewards until she found the one that clicked with her.

Once she had decided on the replacement reward, she thought about the cue that will cause the routine to kick in.  Duhigg says that almost all habitual cues fit into one of the following:

1. Location
2. Time
3. Emotional state
4. Other people
5. Immediately preceding action

My client kept the location of a particular coffee shop as the cue to start writing and working toward her reward or goal

 

The real Power of Habit

In The Power of Habit Duhigg says, “The real power of habit” is “the insight that your habits are what you choose them to be.” It is up to each person to choose the habits that will work for you and give you the success you want with your writing.

The science of habit formation is well documented. The habit loop is a framework that marketers have used successfully to get you to buy a specific product. How could you use the habit loop to make headway on your work? I would love to hear from you.

All the best,
Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.nancywhichard.com
nancy @ nancywhichard.com

 

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A famous New Yorker Magazine cartoon illustrates procrastination and resistance against things you don’t want to do. A man is talking on the phone to someone wanting to meet with him, and the man says, “How about never—is never good for you?”

“How about never” speaks to many writers. When will you feel like writing? How about never?

Today I listened to procrastination researcher Dr. Timothy Pychyl of Carleton University in Ottawa speak about a difficulty you may have, the procrastination in starting a task that you don’t feel like doing, such as writing. At times he, too, has to drag himself to write, but he says, “It doesn’t matter how you feel. Just get started.” He adds that he is not saying “just do it”;  rather, if you can find a way to start a task, even if you stay at it for only five minutes, you are likely to return to the task the next day.

Dr. Pychyl says to fit into the larger pattern of your day the tasks that you would ordinarily procrastinate on, such as writing or exercising. Recently I spoke with a young woman who runs each day. And even though running has been part of her life for some time, she still has to work at ignoring her mind chatter that tells her to take a day off.

How does she run even if she does not feel like it? She says that the fewer the uncertainties about running, the more likely it is that she will run.

She is on to something. Dr. Pychyl says that you can get caught in uncertainty, even with things you say you want to do.

Eliminate the uncertainty about when to run

My runner friend does not wait until after she gets home at the end of the day to run because of the many distractions. It’s too easy, she says, to flop on her couch in front of her TV and never get up.

Likewise, she does not wait until she gets to work each day to decide whether she will run that day. For her mental health, she leaves her desk during her lunch hour. That hour is the time she plans to go to her to run.

Incentives always help

She has extra incentives that make it easier for her to go to her gym:

  • The gym is a pleasant place with jazz playing in the locker room
  • The gym is only a short walk from her office

But getting to the gym still takes willpower. And willpower is not always enough.

Use a daily ritual to avoid resistance

Knowing that on some days she will feel resistance, she has put in place a daily routine of small steps that lead her gradually to her goal of running.

The daily routine has become a ritual that gives her the focus and momentum she needs to move forward toward running, and she has woven the steps of the ritual in among her regular office duties.

The small steps in her ritual also keep her from thinking about potential momentum-stoppers, such as showering at mid-day, the pain she sometimes feel while running, and the other activities or work she could be doing instead of running.

Her ritual is simple but effective.  It starts at 10:15 a.m. after she has been at her job for more than an hour:

–10:15 a.m.:

She takes breakfast to work–cereal/milk/juice–and eats at 10:15 a.m. so that she will not feel hungry when she walks to the gym. Eating this light breakfast at mid-morning every dayalso triggers her focus toward what will come next. With each step she becomes more engaged with the upcoming task.

–11:30 a.m.:

At 11:30 a.m. she starts drinking water to hydrate.

–11:45 a.m.:

At 11:45 she breathes deeply and stretches briefly in the work break room.

–12:05 p.m.:
By 12:05 she is walking to the gym, reminding herself that in one hour she will be back at her desk.

–At the locker room:

She feels increasingly confident and eager to run as she starts to put on her running clothes. She says that once she has laced her shoes, her feet know what to do. At that point, she is  at big milestone, signifying that she has hit each of the smaller goals or steps along the way.

 

 

 

 

 

 

 

 

 

And she anticipates the rewards of  greater mental clarity and feeling healthier that running always gives her.

The keys to her success

1. Determining that she will use her lunch hour to run relieves her of the stress of deciding daily when or for how long she will run.

2. Starting and carrying through on the steps each morning break down her resistance and mentally prepare her to run.

3. Her plan varies little. Delivering daily on the steps  has become a habit, indeed a ritual. The ritual is reassuring and increases her clarity of thought. She feels that something is wrong if she doesn’t follow through on each of her planned steps.

And how could a ritual help you?

As a writer, you, too, will know the pleasure and benefit of reaching your goal of writing every day if you:

1. Determine the time of day and where you will start writing.

Avoid waiting until late in the day when you are tired and when distractions have their greatest allure.

2. Determine how long each writing session will be.

Make the length of time realistic and do-able;

3. Develop a series of specific steps that you take at determined times, such as checking that you have the text you want to work on and that  you will have a cup of tea ready soon. Then take a few deep breaths and meditate for a few minutes. Or stand at a window and feel the sun on your face. Each step will help you build momentum and a readiness to work;

The fewer the uncertainties and decisions, the more likely it is that you will write.

 

What habits or rituals do you have in place that help you avoid procrastination and remove uncertainty about writing?  I would love to hear from you.

 

 

 

All good wishes,

Nancy

 Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.nancywhichard.com
nancy @ nancywhichard.com

 

 

 

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New Year’s Day is one of the few holidays that much of the world celebrates. Today, on New Year’s Day, we celebrate the possibility of starting afresh and of having second chances, but more even than that, we honor structure and accountability.

New Year’s Day not only structures our lives into one year after another, but it also divides each  year into twelve months and beyond, easing the work of record-keeping and accountability into manageable chunks. Around the world, most government offices and banks are closed today on our jointly celebrated New Year’s Day. It may be the only day when all of the world’s financial markets are closed.

To emphasize that today is the day to step back for a broader perspective on key aspects of our lives, we use business metaphors to show our belief that because of today, change will be easier to accomplish. We say that we can now close the books on some task or challenge, or, if need be, we may even give ourselves permission to wipe the slate clean and start anew.

Now if you were, say, a fox, one day would be like all the others, but since you’re not a fox, you are probably finding a moment or two today to reflect on how your year has gone. You may also be giving some thought to what you can do differently for a better outcome. And since you are knowingly or unknowingly celebrating the ritual of planning, as well as that of record keeping, perhaps you are considering what will be your first step in making 2014 a better year than 2013.

It’s hard to miss that wonderful spirit of hope that’s in the air today. We watched the fireworks in Dubai and in Sydney and in London and in New York.  In spite of everything this year, hope is still possible. In our individual lives, we get another chance to do and be better in big and small ways. 

English: New Year fireworks at the London Eye

The fireworks can’t be just smoke and noise, but rather a celebration of the individual strengths that we each call upon to help us be accountable in moving day by day toward accomplishing what we hold important.

Today is the chance for a fresh start, the opportunity to do better, to show up and work.

After you put writing high on your list of priorities for this New Year, then what comes next?  What’s the plan?

Make 2014 your year.

Happy New Year!

Nancy

Nancy Whichard, Ph.D., PCC

Your International Dissertation Coach and Academic Career Coach

http://www.nancywhichard.com

nancy @ nancywhichard.com

 

 

 

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Kicking the can down the road has been given a bad rap.

Political usage of the game’s title has come to mean a shirking of responsibility or procrastinating or hoping someone else will take care of a problem. This meaning has little connection to the game of years past.  While foreign to most children of today, the game in its simplest form consisted of moving a ball down a street to a goal, despite challenges or attempts by others to interfere.

Political usage aside, this game would have few players today for many reasons.

You say that the idea of kicking the can down the road is antiquated, not in keeping with the demands and expectations in your life. It’s a joke.  Who works or lives this way now?

Kicking the can down the road

You are impatient.  You demand achievement that speaks to your high standards and to your big vision.

You don’t have time to fool around with a kid’s game. You have to finish your dissertation.  You should have finished it two years ago.

Unfortunately, though, because of the project’s enormity, your dissertation process is out of control.  In fact, it has stalled, and you’re stuck.

There is another way. The alternative to living with an impasse and doing nothing is to narrow the process, focus on what is doable each day, and make the execution manageable.

A big project of any kind particularly that of writing a dissertation, needs to be divided into manageable chunks. Instead of approaching the dissertation like a house on fire, as my grandmother would say, you need a straightforward, doable plan that you can approach one step, or one kick, at a time. Something simple and elegant.

I like the image of a kid on the road, alone and calm. If you look closely at the kid, he is not aimlessly kicking, but focused and determined. And he is moving the can forward.  Sure, there may be some learning involved if you want to try this.  Such an old-school approach may not come naturally. You need practice.

kick the can

Focusing on the goal of small, steady gains takes determination and mental toughness to keep at it. But with the feeling of success that comes only from moving forward, your motivation will grow, helping you to stick with the project. And you will eventually reach that destination—of finishing your dissertation.

Kicking the can down the road seems about the right pace to get things done.  It suggests the old adage of “slow and steady wins the race.”

slow and steady

How about you?  How is your approach working?  Would small, steady gains help you finish your dissertation?

I would love to hear from you.

Here’s to small and steady gains–

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.nancywhichard.com

nancy @ nancywhichard.com

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Can you accomplish great things without grit?  Probably not.

The good news is that you can get grit.

This past week psychologist, researcher Angela Lee Duckworth was awarded a MacArthur Fellows “genius” grant of $625,000, with no strings attached, because of  her work on grit and self-control.

Duckworth’s research shows that the trait of grit is what makes it possible for people to work toward challenging goals over a long period of time.

In studying the traits of grit and self-control, Duckworth says self-control is important in accomplishing some measure of success, but she has found that people who accomplish great things have grit, that is, they generally combine “a passion for a single mission with an unswerving dedication to achieve that mission, whatever the obstacles and however long it might take.”

Individually, most of us would like more grit. If we had more grit, we could stick with our work over a long period of time.  Grit would help us in various pursuits, from the work of writing a dissertation to the long-term pursuit of losing weight and keeping it off.

Building grit: Practice matters

It is possible to expand and build our grit.  According to Duckworth, we can build up our grit by using it and practicing it.

She says that a lot of things in life are like being good at playing Scrabble:  “I’m not so good, but if I did a lot of practicing, I probably could be.”

She says that we can look at history to see people who have had grit, people like Lincoln, Darwin, and Picasso.  The reason, she says, for their achievements “came from years and years of sustained engagement with their craft.”

Catching grit: Be inspired.

Another way to build grit is by “catching” it.  We can catch grit by observing people who display a great deal of grit and by being inspired by them.

Grit is often the element of which stories are made, from the hero or heroine in a fable or adventure story to a real life story of someone who has succeeded to an amazing degree, despite incredible odds. The memoir of Supreme Court Justice Sonia Sotomayor is one such story.

Justice Sonia Sotomayor’s story can inspire by the grit she’s shown over her life time.

She writes in My Beloved World of her determination to become a judge from the time she was small child, living in the housing projects in the Bronx, the daughter of parents who spoke very little or no English.

A hard-working, competitive high school student, she graduated as valedictorian. Yet, her high school education left her unprepared for the level of work she was expected to do when she arrived at Princeton University.

She tells of the shock she felt when told that not only did her papers lack analysis and an argument, but she was also writing incomplete sentences.

She took on the challenge presented by her deficiencies in writing.  Showing grit, she bought writing and grammar books to teach herself during summer vacations.  She also registered each year for a writing course with the same professor who had initially told her she couldn’t write.

Sonia Sotomayor’s story: “A textbook description of grit” (New York Times)

Justice Sotomayor’s memoir inspires on various levels, but particularly in terms of her discipline and tenacity.  While she benefited from affirmative action, she built on every opportunity.  She met challenges, even when she felt in over her head academically and socially, in order to reach her goal. Using her grit helped her to increase her grit.

Grit – Stay passionate; practice grit; catch grit by being inspired

The more you know what you can do to build grit, the more likely you are to meet your long-term goal.

Allowing yourself to be inspired by someone else’s work and accomplishments is a choice and helps you to build grit.  Positive psychologist Barbara Fredrickson writes, “Feeling inspired rivets your attention. . . It creates the urge to do your best.”

Keep a clear view of what you want to achieve.  No matter how long you need to work and no matter what gets in your way, if you have grit, you will succeed.  And as you continue to work toward your goal, you continue to build your grit.

What do you do to build grit? What stories of the grit of others inspire you?

I would love to hear from you.

All good wishes to you,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.smarttipsforwriters.com
www.dissertationbootcamp.net
www.nancywhichard.com

nancy @ nancywhichard.com

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When my two kids were little, they loved the book Big Dog, Little Dog, A Bedtime Story. In the book, Fred and Ted, two friends, who are both dogs, deal with all sorts of small dilemmas.

Fred is tall, and Ted is short. Fred’s bed is too short for him. What to do?  Change beds with Ted. And so the book goes. The two friends problem-solve one problem after another.

What is the moral of the story? “Why make big problems out of little problems?”

One of my dissertation coaching clients has been resisting line-editing a chapter. Line editing is tedious, no doubt about it.

My client has this going for him—he has a morning routine. He’s set aside time for working on his dissertation before he does anything else. He has his morning coffee, but he doesn’t open his email. And so it would seem that he’s not suffering from what Roy Baumeister and John Tierney in the book Willpower call “decision fatigue.” He isn’t worn down by his day. Yet, instead of diving into the line-editing, the task he set for himself, he addresses easier tasks and never gets to the hard work of editing.

My client can point to other work he’s taken care of during the morning time he has set aside for his dissertation, but not what he had planned to do.

He says he’s stubborn. He may be, but what I know for sure is that he’s a stickler. In both his day job and in his after-work activities, he is detail-oriented. He’s a stickler for doing things right because he has to be.

I know he can do the work. What is holding him back? What is he afraid of?  That he might make a mistake? That’s a given, right? Editing is like sweeping sand. It’s unlikely he will catch every grain, but it is time to stop the delay.

To build up willpower to do those things you dislike or find difficult, Baumeister and Tierney say that you should “set a firm time limit for tedious tasks.”

And you know what? That approach has worked for my coaching client in the past. On occasion, he has told me that when he strenuously resisted work, he used a timer to help him stick with a task for a short, designated amount of time. That strategy will work for him again.

Similarly, he can once again monitor himself. He can be accountable to himself. And I’ll be sure to hold him accountable, too.

Just as the moral for Big Dog, Little Dog, A Bedtime Story asks the question “Why make big problems out of little problems?” the same question can be asked of my client about his resistance to line-editing his dissertation chapter.

If you hate to edit, edit a little bit at a time. Do what you can bear to do, but do something!

Slowly, but surely you’ll get it done.

Why make big problems out of little problems?

I would love to hear from you. How do you deal with tedious writing tasks?

All good wishes to you,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.smarttipsforwriters.com
www.dissertationbootcamp.net
www.nancywhichard.com

nancy @ nancywhichard.com

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No matter how serious your intention is to write, you need a plan.  And you need a plan that is automatic, clear-cut, and smooth.

You need a way to swiftly move into your work without the hesitation and resistance that can throw you off track.

You need a plan that works like the starting block works for an Olympian runner. You don’t want to slip and slide about in loose dirt. You want to move automatically into action at the given time. 

One of the world’s leading authorities on goal attainment, psychologist Peter Gollwitzer, Ph.D., has devised an amazingly effective plan for implementing a person’s intention to take action toward a goal.

Gollwitzer’s “if-then” plan or “implementation intention” requires you to decide ahead of time the time, location, and action you will take and to put the plan into the simplest, yet most logical, of forms. Your plan would be something as simple as this: IF it is 2 pm, THEN I will go to the 3rd floor of the library with my computer to write for two hours.

Gollwitzer’s research shows that such planning produces “automatic action,” because you “delegate control” to the “situational cues.” The situation or the when and the where are your cues—the situation triggers your taking action. Without your consciously thinking about it, your brain starts to work on making sure you will be aware and ready at the right time to take action.  Gollwitzer terms this “strategic automaticity” or “instant habits.” 

Without an if-then plan, competing projects or goals or other distractions can derail you from starting or taking action on any given day.

The if-then plan can change the way you approach your work.

It’s an amazingly effective cue to trigger your writing.

I would love to hear how you have  used the if-then plan to trigger your writing.

Happy writing,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.smarttipsforwriters.com
www.dissertationbootcamp.net
www.nancywhichard.com

nancy @ nancywhichard.com

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When an Olympian athlete wins a gold medal, there’s little doubt that the athlete was driven by a big dream and bold action.

Gabby Douglas

To win a gold medal in the women’s gymnastics all-around,  Gabby Douglas, as a fourteen-year-old,  bravely left Virginia Beach, VA and traveled about 1,200 miles to West Des Moines, IA to live with a family she didn’t know in a town far different from her home town in order to train with the gymnastics coach of her dreams.

Katie Ledecky

Fifteen-year-old Katie Ledecky won gold in the Olympics women’s 800-meter freestyle.  The youngest member of the U.S. Olympian team came within half a second of breaking the world’s record.  Even though several reporters talked as if Katie won almost by a fluke, Katie came well-prepared to the race with passion and a plan.  Not only was she a bold athlete with a clear vision, but to help her with her dream, her father also took the big step of taking last year off from his work as an attorney to give his time to his daughter’s swimming.

 

Your Bold Summer Goals

Did you prioritize writing with the expectation that by summer’s end you would have made great progress on the writing front?

Having big goals is not unrealistic. And you need to frequently remind yourself of your big goals and of how important it will be to you to reach those goals.

And Add to that, the Daily Routine

Just as importantly as having the bold dream, you need to pull that big picture down to what you can do each day with your daily writing routine.

As each future Olympian dreamed her big dreams of making the team and winning gold, she also spent hours training each day.

Take heart from the Olympic athletes who didn’t get to where they are by doing everything all at once.

Micro goals are good.

For Successful Writing, Continue with Bold Goals and Hard Work 

Most of my dissertation writers and academic writing clients had big goals for the summer. Those writers who seem to be having the most success are those who held a long view and also a short-term view, the big and bold goals as well as the hard work of daily action and routine.

How are you doing with meeting your writing goals this summer?  I would love to hear from you.

Happy writing,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.smarttipsforwriters.com
www.dissertationbootcamp.net
www.nancywhichard.com
nancy @ nancywhichard.com

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Time management matrix as described in Merrill...

Time management matrix as described in Merrill and Covey 1994 book "First Things First," showing "quadrant two" items that are important but not urgent and so require greater attention for effective time management (Photo credit: Wikipedia)

Not too long ago, when my adult son mentioned how busy his work and life have become,  my husband was reminded of an annual planning session he had attended at which a facilitator presented a workshop on how to organize your time. 

As my husband drew a diagram from that workshop, I realized that he was drawing time management guru Stephen Covey‘s famous matrix. 

 

Stephen Covey’s Matrix 

Stephen Covey groups the ways we spend our time into four quadrants:

 –1-important and urgent

–2-important and not urgent

–3-not important and urgent

–4-not important and not urgent

As my husband drew the diagram, he said, “The facilitator said you should attend immediately and with personal involvement to Quadrant I matters.” The facilitator’s words about urgent matters resonated with my husband because he always has more work than he can get done.  Everything is urgent.

 

Everything is urgent

In your life, as an academic, ABD, dissertator, professional writer—does that sound familiar? You’re grading papers, attending meetings, preparing classes or presentations, returning email, managing crises at home, and trying to keep up with all that keeps hitting you. As you rush frantically and lose sleep, you also try to engage in last-minute binge writing of your dissertation before the time you told your advisor you would be submitting your promised work.  

Not only had my husband remembered clearly what the facilitator said is assigned to Quadrant I– the urgent and important matters, but he also clearly remembered those matters in Quadrant IV.  The facilitator said that Quadrant IV contains matters that you could basically forget about or things headed for the “circular file.” In other contexts, Quadrant IV could include behaviors such as vegging out in front of the TV or hanging out at Facebook.

So that’s Quadrant I and IV.  What about Quadrant II?  Important but NOT urgent matters would go in Quadrant II. 

Not surprisingly, my husband said that had forgotten what the facilitator said specifically about Quadrants II.  That’s probably because my husband, like so many of us, has to focus on urgent matters. The stuff that never stops. 

 

What you need to meet your goals

What are the important matters contained in Quadrant II and why should we care?  Take a look at what matters are in Quadrant II:

–goal-setting

–planning

–building relationships

–exercising

–productivity

People who most often meet their goals do more planning, organizing, and anticipating. They work efficiently and productively, avoiding last-minute sprints in order to meet impending deadlines, and they honor goals of a healthy lifestyle and close relationships.

While you might be able to avoid some of the distractions and time-wasters of Quadrants III and IV, how do you ignore the unrelenting onslaught of urgent demands of Quadrant I so that you can spend more time with the important matters of Quadrant II?  

 

Controlling what’s urgent

Not everything is an emergency, and we can take steps to stay out-of-the-way of things that appear urgent. Whenever possible, avoid email, particularly before or during a writing session. Avoid such additions to your workload as more volunteering, carpooling, office projects when the work really isn’t your responsibility, and perfectionism that can lead to unwarranted revision and research on your writing project.

Let people know that you are turning off your email and phone during the time you are writing. That would be a bold, but empowering step, wouldn’t it?

 

10 tips that will move you closer to your writing goal

Here are more tips that will help you increase your focus on what is important and also help you move closer to your writing goal:

–Anticipate future demands and activities. Plan, plan, plan. 

–Make your schedule and stick to it.

–Plan do-able, timely deadlines which you meet.  Such a plan results in productivity.

–Prepare so that when you sit down to write, your subconscious has had time to work on the ideas.

–Include physical exercise in your life. (Check out previous blogs and upcoming blogs on the importance of exercise to your writing life.)

–Break out the outlines. If you don’t have an outline, make one. Have an outline in place to guide your writing session.

–Routinely, daily, go to a quiet place to write and to plan the next day’s writing.

–Set up an accountability factor. Ask your friends if you can mail them a chapter and then tell them when you will mail it.

–Email your coach with frequent updates on daily writing sessions.

–Keep an eye on productivity—it’s under your control.

It might be a small problem for you to push aside something seemingly urgent in order to plan and schedule writing sessions, but if you don’t do that, you’ll have the big problem of not producing text because you are running around as if your hair is on fire.

Your hair isn’t on fire.  Slow down, plan, and show up to write.

In the March issue of my newsletter Smart Tips for Writers, I wrote about Stephen Covey’s “Big Rocks” and how that strategy relates to your dissertation. Let me know if that issue never arrived in your inbox. If you aren’t signed up for my newsletter, you can take care of that at my website at www.nancywhichard.com.

I’d love to hear your ideas on urgent vs. important matters and how they impact your writing.

Best to you,

Nancy

Nancy Whichard, Ph.D., PCC
Your International Dissertation Coach and Academic Career Coach
www.smarttipsforwriters.com
www.dissertationbootcamp.net
www.nancywhichard.com
nancy @ nancywhichard.com

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